CONSTITUTION
OF
Cumilla Liver Club (CLC)
CENTRAL OFFICE
(RULES AND REGULATIONS OF CUMILLA LIVER CLUB)

INTERPRETATION

1. NAME OF THE SOCIETY                                          : Cumilla Liver Club (CLC)
2. ADDRESS OF REGISTERED OFFICE OF SOCIETY      :       
  CENTRAL OFFICE : 936 Porshi, Jhawtola, Cumilla, Bangladesh

"THE SOCIETY" means Cumilla Liver Club. Hereinafter called as ‘CLC’.

"THE RULES AND REGULATIONS" means Rules and Regulations contained in together with additions amendments or modifications as may for time to time be made.

 3. OBJECTS:

  1. To work as a non-profitable, non-political, non-government, charitable and voluntary organization.
  2. To develop scientific awareness among the people regarding prevention, treatment and care of liver disease, especially hepatitis.
  3. To work for eradication of HBV by 2030 in collaboration with government, WHO and World Hepatitis Alliance.
  4. To provide information regarding immunization against hepatitis in a proper way.
  5. To make people aware against long - standing myths and quackery systems of treatment of Hepatitis and Jaundice.
  6. To participate in other liver disease related programme in collaboration with government & nongovernment organization.
  7. To establish and run a liver disease institute and research centre for the better and affordable service to patient with liver disease.
  8. To work for motivation for “self help for health.”

4. MEMBERSHIP:

  1. There will be two type of membership:-
  2. Life member.

Membership fee of life member is taka 2000/- (two thousand) only at a time as membership registration fee (non refundable) and no renewal is required.
Man/Woman who subscribes to the aims and objects of this society shall be eligible for membership provided he/she pledges to adhere to the aims and objects of the society and pay the membership.  All members shall have equal constitutional rights.

  1. General member:

Renewable after 3 years. Membership fee taka 200/- (two hundred).

  1. Members are to be enrolled to this society after being proposed and seconded by the existing members of the central executive committee.

 

  1. The Central Executive Committee shall have the right to disqualify or to remove from membership any member who has been found to have acted contrary to the interest and objects of the society.
  1. A man/woman shall not be eligible for election/selection as a member of the Central Executive Committee or exercise his/her voting right, if he/she has been a member of the society for less than one year immediately proceeding the date of Annual General Meeting of the society.

5. GENERAL MEETING:

  1. Once in every year, one Annual General Meeting of the society shall be held in the month of May - June.

Decision shall be made by majority of votes. Following business shall be transacted:

    1. To examine and accept the report of the Executive Committee of the previous year.
    2. To consider and accept the accounts.
    3. To elect or select the Executive Committee (Biennial).
    4. To discuss and accept other matter that may arise in connection with the society.
    5. General Meeting shall be called, by the Secretary of the society giving 15 (fifteen) days clear notice.
  1. Special General Meeting of the society may be called by the General Secretary as per decision of the Central Executive Committee.

6. CENTRAL EXECUTIVE COMMITTEE (CEC):

  1. Central Executive Committee will be elected / selected in a General Body Meeting once in every two year.
  2. The Central Executive Committee thus formed assume charge within 15 (fifteen) days from the date of election / selection.
  3. The office bearers will consist of the following : 
    1. President                                                         1 (one)
    2. Vice President                                                 2 (two)
    3. General Secretary                                           1 (one)
    4. Joint Secretary                                                1 (one)
    5. Treasurer                                                        1 (one)
    6. Organizing Secretary                                      1 (one)
    7. Publication Secretary                          1 (one)
    8. Executive Body Member                                5 (five)

President and General Secretary will be a Hepatologist, 1 of the vice-president will be a chronic hepatitis B or chronic hepatitis C patient. Others office bearers will be from different members of the society like, doctors, engineer, social worker, journalist and lawyer. Of executive body members 2 (two) Posts are to be reserved for woman. Among the executive committee members at least 1 (one) will be chronic hepatitis B or chronic hepatitis C patient or liver disease patient or their relatives. 

  1. Chairman and Secretaries of all branches will be the permanent invitee members of CEC.

7. MEETING OF THE CENTRAL EXECUTIVE COMMITTEE:
Meeting of the Central Executive Committee shall be held at least once in every month on Friday from 9 A. M. onwards and often review the works and discuss the progress of the society and suggest future scheme of the society.

8. BRANCH COMMITTEE:
Branches of CLC will be opened in various parts of the country in time to time as per decision of Central Executive Committee.

  1. Branch committee shall follow the rules and regulations of CLC in general and directives of CEC in time to time.
  2. The Branch Committee consists of 11 members. The office bearers of Branch Committee will consist of the following :
    1. Chairman                                                           1 (one)
    2. Vice Chairman                                                   2 (two)
    3. Secretary                                                            1 (one)
    4. Organizing Secretary                                         1 (one)
    5. Treasurer                                                           1 (one)
    6. Member                                                             5 (five)
  1. Annual General Body Meeting of branch committee shall held once in every year in the month of April - May, at least 15 days prior to Annual General Meeting. Election / Selection of Office bearers of Branch committee will be held once in every year in annual General Meeting of Branch committees.
  2. Meeting of the Branch Committee:

Branch Committee will hold meeting on 1st Friday of every month (10.00 AM - 12.00 PM) and send the report to the Central Executive Committee within 7 (seven) days.

  1.  Branch Committee should take initiative to fulfill the objectives of CLF.

9. FUNCTION OF THE CENTRAL EXECUTIVE COMMITTEE:

  1. To conduct the business of the society.
  2. If any vacancy occurs within the terms of the Executive Committee then shall have the powers to fill the vacancy by cooption from the existing members of the General Body.
  3. The Executive Committee will make use of funds of the society for the various works as and when required.

10.  POWERS AND DUTIES OF THE PRESIDENT:
The president of the society shall preside over all the Meeting of the society and exercise control over the General Activities of the society.
 11. POWERS AND DUTIES OF THE VICE PRESIDENT:
In the absence of the president the vice president shall preside over all the meeting of the society and discharge the function of the president. In absence of both the president and vice president any member of the Executive Committee present in the meeting will preside over the meeting.
12.  POWERS AND DUTIES OF THE GENERAL SECRETARY:

  1. The secretary of the society shall conduct all correspondence, keep the books and records of the society, issue notice for all meetings with agenda, record the minutes of the meetings.
  2. He/she shall keep / maintain list of the members and shall prepare a report of the work for the Annual General Meeting. He/she shall operate the Bank accounts or the postal accounts jointly with the treasurer of the society.
  3. He/she shall maintain the regular accounts for the money received disbursement and maintain accounts books and voucher and prepare annual statement for the General Meeting. He/she is the custodian of the properties of the society.

13.  DUTIES OF THE JOINT SECRETARIES:
Whenever the secretary will be unable for illness or for any other reason or requires assistance for performing the duties the joint secretaries will do these duties or help the secretary to do these duties as and when required.
14.  DUTIES OF THE TREASURER:
Annual subscription and donations etc. shall be received by the treasurer and he/she shall issue receipt for the same and countersigned by the secretary. Treasurer shall deposit the amount in the Bank approved by the Executive Committee. He/she shall keep such portion of the cash money with him/her as may from time to time be fixed by the Executive Committee. He/she shall operate the Bank Account jointly with the Secretary of the society.

 

15.  AUDIT OF THE ACCOUNTS:

    1. The accounts shall be audited by chartered accountants as appointed by the executive committee at the end of each financial year.
    2. The treasurer will conduct internal audit of accounts of branch committees every year before audit is taken up by the chartered accountants.

16.  AMENDMENT OF RULES AND REGULATIONS:
The Rules and Regulations of the society shall be amended at a special General Meeting by a majority of the members of the society and provided that notice, shall be sent in writing to all members at least 15 (fifteen) days before the date of meeting.

If any controversy arises during activities of the society or any branch committee decision of Central Executive Committee shall be final.